Methodology  Scope  I  Life Cycle  I  Pre-design  I  Design  I  Tender  I  Construction 
 Medad Team
Design Management

Madar PM is responsible for achieving the quality standards set for the project according to the company’s standards. The design management team is available to resolve conflicts between the needs of the project and any divergent positions taken within the company, consultants or contractors.

The design management team is responsible for administering the company QC effort. Their responsibilities include, but are not limited to the following:

*  Develop and maintain documentation standards used on the project.

*  Set up and participate in design quality reviews

Set up and participate in constructability reviews Design documentation review is carried out to specified levels and standards at each phase of the work. The quality of the design work performed by consultants is revealed in its documentation (reports, drawings, specifications, calculations, cost estimates, schedules, etc.). In addition to utilizing internationally recognized standards, Madar PM has developed a series of checklists and standards to assist its staff, consultants, and contractors in both developing and checking the work. The project design is subjected to a series of quality reviews at design milestones whereby submission materials are reviewed by the design review team. This includes review of the level of detail and documentation standards for working drawings, construction specifications, statement of revised construction cost, schedule and other deliverables as required by the contract documents for design services. The procedures as follows:

Project Participation Definition

§  Client

§  Design Manager

§  Architect / Interior Design

§  Engineering Consultants (Electrical, Mechanical, Structural, …etc)

§  Technical Controller

Design Phase

Phase # 1:

·             1A – Program Definition

·             1B – Conceptual Design

·             1C – Schematic Design

Phase # 2: Building Permit

Phase # 3:

·             Detailed Design

·             Tender Documents

Design Management Scope of Service

General Requirements

·          Establish project objectives in relation to time, cost and quality.

·          Establish the level of involvement required by the Employer with regards to approvals of the design at the different phases.

·          Review all Design Consultancy Agreements and Technical Controller Agreement and amend as necessary.

 

Master Schedule

·          Prepare a master schedule to include the major activities related to all design phases identifying milestone dates for design deliverables of all Design Consultants and include any constraint by the Employer.

·          The master schedule shall be approved by the Client.

·          The master schedule shall be used by the Design Manager to regularly monitor the progress of the design.

·          The Design Manager shall update periodically the master schedule and amend as necessary.

Coordination Works

·          Establish and enforce appropriate procedures of communication between different parties involved in the design including establishing project organization and lines of authority.

·          The Design Manager shall organize, convene and chair all required meetings to guarantee the proper evolution of the design. The Design Manager shall prepare the minutes of meeting, shall distribute the minutes to all concerned parties and shall follow up the implementation of the decisions.

·          Coordinate the works of the Architect, the Engineering Consultants and the Technical Controller to make sure that each project participant is properly fulfilling his duties.

·          The Design Manager shall advise the Client on the sufficiency of resources allocated by the Architect, the Engineering Consultants and the Technical Controller.

·          The Design Manager shall inform the Client of any problem or non-conformance that might affect the design or might cause delays.

Cost Control

·          The Design Manager shall prepare cost estimate at each phase of the design to make sure that the design is being developed within budget.

·          The Design Manager shall inform the Client in case the cost of the project exceeds the budget and makes recommendations to reduce the cost.

·          In preparing estimates for the cost of the work, the Design Manager shall include a contingency factor for the design (This factor varies with the design phase).

·          At the end of the design and before tendering phase, the Design Manager shall prepare a detailed and itemized cost estimate in the form of a priced Bills of Quantities which will constitutes the Engineer’s estimate, against which, the tenders’ prices will be compared.

Issuance of Payment Certifications

·          The Design Manager shall review and certify all payment applications submitted by the Architect, the Engineering Consultants and the Technical Controller for each phase of the design as stated in the Agreement of each participant.

Design Management Methodology

Preparation of the Design Management Agreement

·          Covers the obligations and responsibility of the Design Manager, the obligations of the Client, contract termination, claims, Scope of service of the Design Manager and payment provisions.

Review of the Agreements of the Architect, the Design Consultants and the Technical Controller and amend as necessary

·             Covers the obligations and responsibility of the Architect and Engineering Consultants, the obligations of the Client, contract termination, claims, Scope of service of the Architect and Engineering Consultants and payment provisions.

·             Review the deliverables of each phase of the design by each Consultant.

·             Review the scope of work of each Consultant for any gap in the design.

·             Check the payment Schedule.

·             Include the issuance of construction drawings and documents ready for contractor’s signature after the tendering phase to include all the necessary amendments as a result of the queries and answers.

·             Include in the Design Consultancy Agreements contractual documents such as:

*              Schedule of works stating the milestones for each design phase and the overall completion duration of the design.

*              As-built drawings, existing conditions, soil investigation report, regulatory requirements, etc…

*              Project Phasing

·             Preparation of the Project Matrix

·             Preparation of the Schedule of Works

·             Establish the methods to manage the project participants

·             Communication Procedures

·             Establishing the types of meeting and their frequencies. There will be three types of meeting:

*              Design Progress meeting: to be held every one week or two weeks for example to discuss the progress of the design.

*              Coordination Meeting: In case the Design Manager detects that there is a coordination problem between the Architect, the Engineering Consultants and the Technical Controller, he calls for a coordination meeting.

*              Design Presentation Meeting: This meeting will be held at the end of each design phase where the Architect and the Engineering Consultants present their designs to the Client.

DESIGN MANAGEMENT PRACTICES

·              General Coordination Works: All official correspondences and submissions should be addressed to the Design Manager and the Design Manager to distribute the information to the concerned parties.

·              Update the Schedule of Works.

·              Ensure that all Client’s comments and requirements have been properly implemented.

·              Check the official design submissions against the list of deliverables stated in the agreement.

·              Prepare a cost estimate.

·              Submit to the design and the cost estimate to the Client for approval.

·              Obtain the official approval of the Client on the design and cost estimate.

·              Review and check the payment applications submitted by the Architect, the Engineering Consultants and the Technical Controller for the corresponding design phase and make recommendation to the Client for payment.

·              Inform officially the Architect, the Engineering Consultants and the Technical Controller that the design of this phase was approved by the Client and convey any comment made by the Client and instruct them to proceed with the next phase of the design

Contact Us